Omnilex · Tech
Working Student – People & Office Operations (60%)
About us
Omnilex started by building the AI workspace lawyers actually want to use, including the world's first AI-powered legal commentary, a living layer of legal understanding that redefines how lawyers work. In just one year, that product became the daily tool of thousands of legal professionals across Switzerland, Germany, and Liechtenstein, and a leading legal AI workspace in those markets.
Now we are using that foundation to build something even bigger: the AI-native law firm. Every case our lawyers solve becomes a productized, AI-native service. Legal capability that scales, compounds, and can be deployed on demand for the next client. With a 4.5M raise, we're scaling internationally. You'll be joining a young, passionate, and dynamic team of 17.
The role
You are the person who keeps the office running, the hiring pipeline moving, and the team feeling like a team.
You will work side by side with our Chief of Staff, our recruiter, and the founders, with real ownership from week one. Close enough to see how decisions actually get made at a company at this stage, and to be part of making them.
And you will learn HR and Talent at the point where it is being rebuilt. AI is not a side topic here; it is what we build. You will use it daily in how we source, hire, and onboard, and you will learn what people operations looks like when it is designed around AI from the start.
Nobody expects you to walk in knowing it all – just bring curiosity and enthusiasm for figuring things out along the way.
What you will do
Office management
Keep the Zurich office running day-to-day: supplies, deliveries, post, meeting rooms
Be the point of contact for building management and our office suppliers
Set up and maintain workplaces so everyone has what they need to do their best work
Recruiting
Research and identify candidates for our open roles
Run outreach end-to-end, from first message to booked interview
Keep our pipelines in Ashby accurate and current
Build reporting on our pipelines and help automate the parts of hiring that should not be manual
People and culture
Run onboarding for new joiners so their first week is a good one
Organise team events, dinners and offsite logistics
Look after birthdays, work anniversaries and the small things that add up
This list will not stay static. As you grow into the role, you will take on more across operations.
Who you are
You are in the office at least four days a week, Mondays included. We are flexible on which hours, as long as they are consistent
You are not afraid to reach out to people you don't know. Writing to a stranger is interesting to you, not intimidating
You gain energy from conversations. Talking to candidates and colleagues is the part of the job you would look forward to
You are structured and organised. What you own does not fall through the cracks
You are proactive. You notice what needs doing and do it without being asked
You want to build a career in HR or Talent and are looking for the place to start
Fluency in German and English. Swiss work permit or EU/EFTA citizenship
Bonus:
First experience in recruiting, HR, office management or events
Familiarity with an ATS (Ashby, Greenhouse, Personio) or Notion
You have built something with AI, not just used it. An automation, an agent, a workflow — tell us what it does
Why join Omnilex
You will own real scope from day one. This is not shadowing and not admin
You will learn recruiting hands-on, reporting directly to the Chief of Staff
You will see how a company scales from the inside, in a team that is growing fast internationally
Flexible hours around your studies or other commitments, with a clear path to more responsibility